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Talking to people about keynote speakers is one of the best parts of our job. In many ways, it’s our only job. We listen carefully and answer any, and all, questions you might have. We are friendly, experienced, thorough, and we offer honest advice and creative ideas — ideas you won’t find anywhere else. 
 
Please fill out the form below and one of our agents will be in touch shortly. Better yet, call us and speak to someone immediately at 1-800-265-4870.

 

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+1 800 265 4870

info@thelavinagency.com

Our Locations

Toronto Office

119 Spadina Ave
Suite 1200
Toronto, ON M5V 2L1

New York Office

1133 Broadway
Suite 1229
New York, NY 10010

Western Canada Office

Join the Team

Event Coordinator

Toronto | Full-Time | DEADLINE: JUNE 30

Job Summary:

Responsible for managing a portfolio of speakers and simultaneously coordinating speaker logistics for a variety of events (taking place in the U.S., Canada and internationally) once a booking has been confirmed by a Sales Agent. 

 

The Event Coordinator’s main objective is to ensure a smooth process from initial booking onwards for both the speaker and the buyer, while also communicating regularly with internal sales, finance and marketing departments. The Event Coordinator cultivates positive relationships with speakers and buyers while managing buyer expectations and remaining flexible to ever changing priorities. 

 

Job Responsibilities:

1.    Coordinates and manages a large portfolio of assigned speakers and their events.


2.    Discusses speaker needs and preferences with the Sales Team while they are solidifying an offer.  This can include: 
a.    Obtaining travel quotes.
b.    Looking at speaker's events to prevent double-booking.
c.    Working with Agent to confirm speaker preferences, so offers are tailored and relevant.
d.    Ensuring the logistics will in fact be possible, especially when a late booking is introduced, or when there are multiple back-to-back events.


3.    Manages event logistics through email and phone contact with a variety of buyers including: corporate, public lecture series, universities/colleges and not-for-profit institutions in Canadian, American and International markets.


4.    Ensure all speaker profiles are current and accurate.


5.    Fields all event questions from the speaker and buyer, including possible schedule changes, media requests, travel/payment questions and re-direct as needed.


6.    Works with our travel agency, Stage and Screen, to confirm travel bookings, including for example,  airfare, train, car service and any other travel as required.


7.    Prepares detailed event itineraries in conjunction with the buyer, including schedule and travel information, to provide to the speaker 1-2 weeks before event date.


8.    Reconcile event expenses incurred by Lavin post-event (such as hotel bookings or car service reservations), as necessary, including the preparation of Travel Reconciliations for use by the Finance Department.


9.    Continuously manage buyer expectations with regards to speaker needs and availability.


10.    Daily tasks can include: contract preparations, contract follow-up, arranging pre-event conference calls, booking travel and accommodations, sourcing and providing marketing materials, handling incoming requests from buyers and speakers, preparing detailed logistics itineraries, invoicing and account reconciliations.


11.    Responds to all speaker and buyer questions and concerns immediately or as quickly as possible.


12.    Keeps up-to-date and maintains sufficient knowledge of the company’s speakers and industry marketplace, best practices and trends.


13.    Works with team to create and/or update and implement team procedures.


14.    Ensures all pertinent information and details of emails, phone call notes, etc. are entered into the contact management database according to company standards.


15.    Performs other tasks and responsibilities as assigned and required.

 

Job Qualifications & Experience:

•    Bachelor’s degree or equivalent work experience
•    Strong written and verbal communication skills 
•    Strong critical thinking and problem solving skills
•    Demonstrates curiosity for a wide-range of ideas and topics
•    Above average interpersonal skills
•    Strong entrepreneurial spirit with unquestionable customer service skills
•    Demonstrated ability to communicate persuasively with others both verbally and written
•    Meticulous attention to detail
•    Excellent organizational skills 
•    Ability to multi-task, prioritize the tasks at hand based on value to the company, meet deadlines and work in a fast-paced environment 
•    Software skills including proficiency with Microsoft Office Word, Excel and PowerPoint 
•    Familiarity with database management preferred

 

If interested, please send us a fascinating cover letter as well as a worn-out resume. We will not consider applicants who do not send in a custom cover letter!

 

Send letters and resumes to careers@thelavinagency.com. Title your emails: “Event Coordinator”. No calls or visits please; only emails will be accepted. 

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Account Coordinator

Toronto | Full-Time | DEADLINE: JULY 14

Account Coordinator - Corporate (Canada)

The Lavin Agency - Toronto, Ontario

Competitive Base + Commission

Regular Full-Time

 

Who We Are:

The Lavin Agency is the largest intellectual talent agency in the world. We represent the world's leading thinkers, writers, artists, and scientists including Pulitzer Prize winners, Guggenheim Fellows, TED Prize Winners and Nobel Laureates. We represent people who want to make the world a smarter place. We are 35 diverse, engaged and curious professionals working globally from King West in Downtown Toronto.

 

For a glimpse into our workplace culture, check out http://www.thelavinagency.com/about.

 

The Role as a Whole:

The Account Coordinator is responsible for finding, securing and optimizing new opportunities for the company’s speakers through consultation with corporations, associations, meeting and event planners. By matching talent to buyer’s needs, the Account Coordinator will close deals for the firm while managing relationships throughout the sales cycle.

 

What We Look For:

 

Intellectual prowess as demonstrated by education, experience and interests.

1 to 3 years of experience in nurturing business relationships.

Exposure to fast-paced, multi-tasking work environment.

Superior phone and email etiquette.

 

What We Offer:

Professional development, comprehensive health insurance, boutique gym membership, peer nominated awards, monthly social activities, birthday celebrations and a kick ass workplace.

 

How to Apply:

If this role tickles your fancy, please submit an original cover letter and a worn-out resume to careers@thelavinagency.com with the subject “Account Coordinator” by July 14, 2017.

 

In your cover letter, please touch on the following: What is your favourite book and why?

 

We appreciate your interest; however, due to the high volume of applicants, only select candidates will be contacted. As such, we are unable to entertain phone calls and office visits.

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Account Manager

Toronto | Full-Time | DEADLINE: JULY 14

Account Manager - Corporate (Canada)

The Lavin Agency - Toronto, Ontario

Commensurate with Experience

Regular Full-Time

 

Who We Are:

The Lavin Agency is the largest intellectual talent agency in the world. We represent the world's leading thinkers, writers, artists, and scientists including Pulitzer Prize winners, Guggenheim Fellows, TED Prize Winners and Nobel Laureates. We represent people who want to make the world a smarter place. We are 35 diverse, engaged and curious professionals working globally from King West in Downtown Toronto.

 

For a glimpse into our workplace culture, check out http://www.thelavinagency.com/about.

 

The Role as a Whole:

We have a unique opportunity for a highly experienced business development professional to navigate through large organizations with the objective of cultivating long-lasting relationships. The Account Manager is responsible for representing the company’s roster of speakers with the objective of matching talent to upcoming events being planned and organized by major corporations. The Account Manager will work intimately with cross-functional groups such as Marketing to exceed corporate objectives.

 

What We Look For:
 

Intellectual prowess as demonstrated by education, experience and interests.

A driven and competitive stance on life with a proven ability to seal the deal.

Strong verbal and written communicator with a knack for problem solving.

5 to 10 years of experience in nurturing business relationships.

Exposure to interacting with VIP clientele considered an asset.

Polished phone etiquette and affinity for CRM software.

A near foolish sense of curiosity.

 

What We Offer:

Professional development, comprehensive health insurance, boutique gym membership, peer nominated awards, monthly social activities, birthday celebrations and a kick ass workplace.

 

How To Apply:

If this role tickles your fancy, please submit an original cover letter and a worn-out resume to careers@thelavinagency.com with the subject “Account Manager” by July 14, 2017.

 

In your cover letter, please touch on the following: What is your favourite book and why?

 

We appreciate your interest; however, due to the high volume of applicants, only select candidates will be contacted. As such, we are unable to entertain phone calls and office visits.

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